information for neighbors.
This page is designed to be a one-stop shop for all the information, documents and forms needed by the neighbors of the Collaborating Center. Please let us know if you have suggestions for additional information or if there are any questions.
Use of an individual's entrance key and security code by anyone except that individual is prohibited.
No person or group should be in the building unattended unless prior arrangements have been made to give them a guest key and security code.
The fire door on the east side is an emergency exit only and should not be used to travel between floors.
Every person who has a key to an area of the building also has a security code to arm/disarm the system in that area.
The first person to arrive in the morning should disarm the system. The last person to leave the lower level in the evening should arm the system. On week-ends and holidays arm and disarm the system as you arrive and leave.
There are instructions posted by the keypad near the entrance, as well as instructions on how to call the security company if you set the alarm off by accident.
If the alarm is triggered resulting in OPD being dispatched there will be a charge from the city and a charge of $50 plus mileage from the landlord. Please read the enclosed memo from Holland Basham dated January 20, 2003. It explains the City of Omaha Ordinance that affects fines related to false alarms and information on how to contact the security company if you accidentally set off the alarm.
Bad weather and Emergencies. There are signs and maps of the shelter locations posted.The tornado areas for the lower level are the bathrooms and adjoining halls. Emergency supplies are stored in the storeroom.
Candles. Burning candles are not allowed anywhere in the Collaborating Center by order of the landlord. You may have candles for decoration, but they are not to be lit.
Meeting Space and Calendar
All use of common meeting space (Assembly area and Room 002) must be scheduled, including on evenings and week-ends.
All scheduling is done through the UNO Reservations system (ems.unomaha.edu). Designated persons within each program have the authority to schedule use of facility space. Others should contact Melanie Kiper, email@example.com, (402) 554.2133).
Use of the facility by outside organizations must be approved. Refer outside organizations to Sara Woods, firstname.lastname@example.org, (402) 554.3914..
Meeting equipment. Room 002 comes equipped with modular conference table and chairs, white boards, flip chart holders, conference phone [(402) 595.1682], overhead projector and a television/vhs/dvd. There are 10 banquet tables as well as numerous chairs that can be used in a variety of different configuration in the Assembly Area. Each program is responsible for their own room set-ups and is expected to put equipment back when they are done using it.
Parking. The parking lot north of the building is for those who work in the building, their guests, and those attending meetings in the building. No permit is required.
Workout-Room. There is a work-out room available in the basement. In order to use it you must complete a Release of Liability Form and submit it to the building manager for Hollam-Basham. The room is only available during regular working hours, and not during evenings or week-ends.
Courtyard. The courtyard area between the two wings of the building is available for meetings or other types of authorized gatherings. Please see the manager at HollandBasham for a key to the gate.
Alcohol. The Collaborating Center is governed by the UNO Alcohol Policy.
Each program and organization is responsible for obtaining its own telephone service. Room 002 has a conference phone. The number is (402) 595.1682.
The Collaborating Center has internet access through Cox Communications. All users should be aware of the University Computer Policy.
Aluminum cans. Cans should be rinsed out before putting them in the blue barrel.
Batteries. UNO has a Battery Disposal policy. Go to the EHS website to read the policy.
Toner/ink jet cartridge. UNO has a toner/ink jet cartridge recycling program. Put used cartridges in an envelope, label "UNO Mail Services – Toner Recycling Project" and place in an outgoing campus mailbox. The cartridges are gathered by the Staff Advisory Council, and the money received is used for staff activities and student scholarships.
Equipment and Supplies - Downstairs
Meeting supplies and equipment. Every program and neighbor is expected to contribute to the supply of supplies such as coffee, cups, napkins, plates, plasticware, condiments, and glasses. If you book meetings for outside organizations there is no charge for coffee, tea and water, but suggest they make an in-kind donation to help keep supplies stocked.
Refrigerator. The refrigerators were bought to store food and beverages for meetings. While all are welcome to store personal food and beverages there as well, if space is ever needed for meeting related items, personal items will have to be removed. All items not labeled with the owner's name will be subject to consumption/disposal by anyone.
Copy machine/Network printer. Every program has its own code(s) to the copier/printer. Let the key operator know if you need additional codes for special projects. A separate code is needed if you want to scan documents. Beginning October 1, 2008, the cost for copies for neighbors is 3.5 cents for black and 10.0 cents for color. There is no cost for scanning.
Paper. White, letter-sized (8.5 X 11.0) copier paper, for use in the copier is provided by the facility and included in the cost of copies. It is stored in room 003. Do not use this paper for other printers or copiers. There are trays in the copier for ledger and legal sized paper, as well as a by-pass tray that will accept cover stock, letterhead, colored paper, labels, etc., but these types of stock are not provided.
Copier repairs. In a pocket on the back of the copier is the Operation Manual for the copier. If a repair or maintenance is needed call Better Business Equipment at (402) 393.6666, ask for service.Give them the copier number listed on the front of the machine. You will need to describe the problem or maintenance needed. Service is guaranteed within 4 hours. If the machine is not working, please put an “Out of Order/Service has been called” sign on the copier to let others know. Someone will have to be here when the repair person arrives, so if you or others are not going to be here for the next 4 hours then do not call until someone can be there.
Office machines. There is a variety of office equipment in Room 003. These are available for use by staff of all programs.
Communication. Most communication between neighbors is done informally through email, notices on the corkboard in Room 003, or verbally. However, we may occasionally call a neighborhood meeting to discuss problems or new procedures.
There is a white board in Room 003 for communication among all the neighbors. Please use it to post information about upcoming meetings in the Assembly area, media or any other activities within the building that may be disruptive and affect others.
Mail. Mailboxes are in Room 003 for incoming mail, packages, and faxes. Outgoing USPS and campus mail boxes are also located in Room 003. We receive one USPS delivery and pick-up per day around 11:00 a.m.; and two campus deliveries and pick-ups per day around 11:00 a.m. and 2:30 p.m.
Promotional Materials. Each program has its own promotional materials.